Split, August 07, 2025

SELECTED BUSINESS ENTITIES

SUBJECT: Invitation to submit a proposal - Security services for the Sustipan Vibrez festival.

The client, the Public Cultural Institution Croatian Home Split, Split, Tončićeva 1, is conducting a bid collection procedure for Security services for the Sustipan Vibrez festival.

In accordance with Article 12, paragraph 1, item 1 of the Public Procurement Act (OG 120/16, 114/22), for the procurement of goods and services with an estimated value of up to EUR 26.544,56 and works with an estimated value of up to EUR 66.361,40 (excluding VAT), the contracting authority is not obliged to conduct a public procurement procedure under the Act, but a simple procurement procedure is implemented.

1. CUSTOMER INFORMATION

Name: Public cultural institution Croatian House Split

Address: Tončićeva 1, 21000 Split

VAT Number: 74476770642

Contact persons:

• Slaven Tahirbegović, technical manager – slaven@hdsplit.hr , 098/303-010
• Ivona Zulim, producer – producer@hdsplit.hr, 099/222-2990

2. PROCUREMENT REGISTRATION NUMBER

05/25

3. TYPE OF PROCUREMENT PROCEDURE

Easy procurement

4. DESCRIPTION OF THE PROCUREMENT SUBJECT

Name: Security services for the Sustipan Vibrez festival.

Implementation period: from August 21, 2025 at 9:00 a.m. to August 29, 2025 at 11:00 a.m. (completion of equipment dismantling)

Festival duration: from August 23 to 28, 2025 – a total of 6 concerts

 4.1. SUBJECT OF PROCUREMENT AND CONDITIONS  

• Safeguarding technical equipment and catering facilities in Sustipan Park from August 21, 2025 at 9:00 a.m. to August 29, 2025 at 11:00 a.m. (completion of equipment dismantling) – 2 employees (388 hours)
• Usher services at the Michelle Gurevich concert, Sustipan Park, August 23, 2025 – 10 employees (60 hours)
• Usher services at the Kovacs concert, Sustipan Park, August 24, 2025 – 10 employees (60 hours)
• Usher services at the Marc Ribot's Ceramic dog concert, Sustipan Park, August 25, 2025 – 10 employees (60 hours)
• Security services at the Nouvelle Vague concert, Sustipan Park, August 26, 2025 – 10 employees (60 hours)
• Usher services at the concert of the TBF and the HRT Jazz Orchestra, Sustipan Park, August 27, 2025 – 12 employees (72 hours)
• Security services at the Vlatko Stefanovski trio concert, Sustipan Park, August 28, 2025 – 12 employees (72 hours)

CONDITIONS:

• Partial bids are not acceptable and will not be considered.
• The bidder is obliged to submit a single bid for all requested items.
• Google Maps location - https://maps.app.goo.gl/GiyFeJAyxf6h6Yju6
• Contact person for all technical questions: Slaven Tahirbegović Mob. 098303010
• Contact person for other questions Ivona Zulim Mob. 0992222990

The estimated value of the purchase is 15.500,00 euros excluding VAT.

4.2. ESTIMATED PROCUREMENT VALUE

 4.3. QUANTITY AND SCOPE OF THE SUBJECT OF PROCUREMENT

The estimated quantities of the procurement items are stated in the bill of quantities. The bill of quantities forms an integral part of this request for quotations. The quantities specified in the bill of quantities are indicative. The actual quantities may be greater or less than the indicative quantity, but the total payments excluding VAT based on the accepted bid may not exceed the estimated value of the procurement.

The bidder may submit a bid only for the entire quantity of services requested in accordance with the cost estimate. Bids for only part of the requested quantity will not be considered.

5. PAYMENT DEADLINE, METHOD AND TERMS

The Client will make payment to the account of the selected bidder based on the issued e-Invoice (in accordance with the Act on Electronic Invoicing in Public Procurement), within 30 days of the issuance of the e-Invoice. 

6. METHOD OF DETERMINING THE BID PRICE

The bid price must be expressed in euros.

The bidder is obliged to submit a bill of quantities with unit prices excluding VAT.

The price is entered in figures and must include all costs and discounts. 

7. BID SELECTION CRITERIA

Lowest price.

8. LANGUAGE AND LETTER OF OFFER

The offer is made in the Croatian language, Latin script.

9. OFFER VALIDITY PERIOD

3 months from the deadline for submitting the bid.

10. METHOD OF BID DELIVERY

The bid shall be submitted in original paper form in a sealed envelope to the contracting authority's address specified in the tender documentation. The bid envelope must indicate:

- name and address of the ordering party,

- name and address of the bidder

- procurement registration number (5/25)

- name of the procurement subject to which the offer relates Security services for the Sustipan Vibrez festival.

- indication "DO NOT OPEN".

The offer must contain a bid sheet and cost estimates, all signed by an authorized person of the offeror and certified with a seal.

11. DATE, TIME AND PLACE OF BID SUBMISSION AND BID OPENING

The offer is submitted in a sealed envelope in original (paper form) to the following address:

Public institution in culture Croatian Home Split

Tončićeva 1 / IV

21000 splits

Monday to Friday from 09.00:14.00 to XNUMX:XNUMX

There will be no public opening of bids.

Electronic submission of bids is not permitted.

The deadline for submitting bids is August 14th at 12.00:XNUMX noon.